Every field, filter, and status on the stock items list and a lot's detail — what each one means and where its value comes from.
Real help from real food people
Chef Diego runs a real food plant. If this page didn't get you there, tell us — a person reads every message.
A case comes back off the floor with its label rubbed illegible, or a buyer calls to ask how much of last month's batch is still good to ship. The answer is one screen — the physical stock, lot by lot. A is counted here, where a product is only described. Open Stock items under Inventory to read along.
The list holds every lot in the company you're working in, one per row, and opens sorted by nearest expiry so the batch closest to its date sits at the top. Seven controls sit above it:
A Clear all link appears once any search, filter, or non-default sort is active, and returns the list to its default. When nothing matches, the list reads No stock items found. Once you hold more lots than fit on a page, a per-page selector and a pager sit below the list. Filter to a single product and a summary strip appears above it, totaling that product's cases on hand across every lot and location, alongside its units per case and case weight.
The list reads in FEFO order
Because it defaults to sorting by expiration, the list reads in . The lot you most likely need to ship, move, or trace is usually already on top.
Reading a row left to right:
Selecting a row opens the lot's detail. Its product name carries a status badge, its product code reads underneath, and the fields below describe the batch:
Generate label at the foot of the detail prints the same lot label as the row's tag button.
The badge beside the product name reads one of two states:
When you already have the number in hand, skip the list. Scan QR Code at the top of the page opens a lookup: point the camera at the lot label's QR code, or type the number into Enter lot number and select Find. Either way Bettr opens that lot's detail. The lookup matches both the lot's own number and a supplier's alternative lot number, so whichever code is stamped on the case gets you there. A number that matches nothing reads No stock item matches this lot.
A used-up lot is still findable
Fully drawn-down lots drop off the list until you tick Include zero-quantity items, but the lookup still finds them by number — which is exactly what a recall reaching back to a batch you've already shipped needs.
A stock item is born when stock comes in — received against a purchase order, produced on a run, or entered by hand through the list's New button — and every later change to its quantity, whether a pick, a sale, a count adjustment, or waste, is written as its own event rather than typed over the figure before it. That is why a lot's quantity is derived, not edited: the list adds up those events each time you open it. See How inventory works in Bettr for the model, Receive a purchase order for the most common way a lot is born, and Trace stock movements to follow one through time.
Access is set per role, under Warehouse & Inventory in the permission catalog: